How to import products within your online store?

Import Lists let you choose exactly which BrandsGateway products are added to your store. Each list contains a product selection based on filters you set, such as brand, category, gender, condition, and price. You can create multiple lists for different product groups and manage them from the Import List page.

You can have as many lists as you need. Each one has its own filters, and your store shows the products from all the lists you have enabled.

That means you can keep completely different selections side by side - for example, New With Tags from a few brands in one list, and Preloved from a single brand in another - without one selection getting in the way of the other.

Video tutorial: How to Select and Import Products with BrandsGateway

Learn how to select products, create and manage import lists, and import your chosen BrandsGateway products directly into your online store.

Three things to know before you start:

1. Products from all your enabled Import Lists are added to your store. For example, if you enable two lists, your store will include the products selected by both lists.

2. A product is only counted once. If the same product matches two of your lists, it’s imported once and counted once against your plan limit.

3. Saving a list is not the same as importing. Saving stores your filters. Products only reach your store when you enable the list, or when you press Update products.

Step 1: How to create a list:

1. Open Products and click New List
2. Choose your filters — gender, category, brand, condition, price, and so on
3. Click Save import list

Your list is saved but disabled, which means nothing has been imported yet. This is on purpose, so you can check your selection before anything reaches your store.

Step 2: How to start importing a list

1. On the Import Lists page, switch the list to Enable
2. A message shows you how many products will be added and what your store total will be
3. Confirm, and the import starts

You can follow the progress on the Home page. Depending on how many products you selected, it can take a while.

Step 3: How to change the filters of a list and update products

1. Click Edit on the list you want to change filters for
2. Change your filters
3. Click Save to save your changes

You’ll be redirected back to the Import Lists page, and the list will show Changes not applied. This means your new filters are saved but your store hasn’t been touched yet. 

4. Click Update products when you’re ready, or Discard changes if you changed your mind

Before anything runs, you’ll be able to see exactly what your store total will be after the changes are applied.

Step 4: How to turn a list off

1. On the Import Lists page, switch the list to Disable
2. The products from that list will be removed from your store, and the space they used will go back to your plan limit
3. When you disable a list, its filters are saved, so you can enable it again at any time.
4. Products that also belong to another enabled list stay in your store - they’re not removed.

Step 5: How to delete a list

1. On the Import List page, click the ⋯ menu at the end of the row and choose Delete. 
2. This removes the list and its products from your store. Deleting can’t be undone, but you can always create a new list with the same filters. However, if a product from the deleted list is also included in another enabled list, it will remain in your store.

Step 6: How to rename or duplicate a list

1. On the Import List page, click the ⋯ menu at the end of the row and choose Rename or Duplicate
2. Duplicating is useful when you want a second list that’s almost the same as one you already have - duplicate it, then change the one filter that’s different.

How import lists work against your plan limit

Your plan allows a certain number of products - for example, 1,000 on Grow, 5,000 on Scale. That limit applies to all your enabled lists together, not to each list separately.

If your selection goes over the limit, you’ll see your plan options. You can:

• Upgrade - and everything in your selection is imported
• Continue up to your limit - we import products from that list up to your plan limit. The rest stay in your list and will be imported as soon as you move to a bigger plan.

If you want to make room without upgrading, disable or delete a list you don’t need, and that space becomes free again.

FAQs

1. How many lists can I have? 

As many as you need. Only the total number of products matters, and that’s your plan limit.

2. What if the same product is in two lists? 

It’s imported once and counted once.

3. Can I see which list a product came from? 

The Import Lists page shows the filters and the product count for each list, so you can tell which selection it belongs to.

4. I enabled a list, but the products aren’t in my store yet. 

Large imports take time. You can follow the progress on the Home page.

Updated on: 06/10/2026